It is important to introduce a new hire the right way. If the person is stepping into a senior or manager role in your company, you need to ensure that they are presented to your team as the expert they expect. One of the easiest ways to communicate with your team is in an email. It provides you with the opportunity to tell your current employees about the new employee and to share her skills and experience.

This email can also allow you to shape your employees’ understanding of what the new employee brings to the team. You can share the new employee’s background, work experience, education, and skills. This builds positive expectations from the new coworkers.

The information gives the new employee credibility as she walks in the door. This is an important foundation for you to lay as you want to shape your employees’ perceptions and expectations that the new employee deserves their support from the beginning.

After an introduction email, depending on the size of your business, you can host a formal meeting to introduce your new star. This can become a workplace tradition that ensures new employees are welcomed in your workplace and existing staff need not feel intimidated or excluded. It’s one of your first steps to ensure that you retain your excellent employees.

Finally, a new employee introduction email for people who are joining your team in entry-level or starting positions gives you the opportunity to explain the new employee’s job, location, and start date. It alerts your employees to look for a new employee to greet and welcome. A positive new employee introduction letter also shares several points of interest about the new employee. This opens up the door to her new coworkers finding commonality and shared interests with the new employee.

Send this type of employee introduction via email to your all-staff mailing list. Everyone will anticipate welcoming the new employee to the team.

New Employee Introduction Email Example 1 

Dear Team:

Today we welcome a new senior member of staff. On May 1st, Jane Smith will be joining the Customer Service Team as Head of Relations. Please introduce yourself to Jane if you meet her and let’s help her settle in with our team.

Jane is assigned to the Customer Service Team and will be leading our customer service team as we strive towards new levels of excellence.

We will be hosting a casual meet and greet in the Main Garden at 12 pm on Tuesday. A BBQ lunch will be provided for all, so please come along, meet Jane and relax with your team for a lunch in the sun.

Jane has worked as head of human resources at a telecommunications company for the past ten years. She brings a wealth of knowledge and experience to the role and has guided many teams towards achieving excellence in their service standards.

Jane’s Bachelor’s degree is from Creative Name University where she majored in psychology with a minor in communications. Some of our team are studying psychology, while a few in our marketing team have communications degrees, so we have lots to share.

Jane enjoys trail running her dog in her spare time. She balances her active lifestyle with a love of pizza and a few beers after work on Fridays. Jane is a warm and approachable person who, in line with our team, believes that empathy is the most important skill we need when dealing with stressed customers and colleagues.

Let’s all give Jane a very warm welcome, and remember to come to lunch on Tuesday from 12 pm in the Main Garden.

With excitement,

Name of Department Manager/Boss

New Employee Introduction Email Example 2 

All Staff Announcement:

I’m happy to let you know that Joe Blogs has accepted our job offer and will join the web development team as a quality assurance supervisor on November 1st. We are convinced that he will add another layer of success to our quality efforts.

Joe has worked in quality assurance since graduating from college with increasing responsibility and authority in each of his roles. His experience has been in two companies that serve a different industry than we serve. However, we are confident that Joe will make an easy transition to a new industry as he has done so twice in the past.

Joe’s degree is in computer science from the University of Somewhere. He is experienced in both Agile and Scrum methodology. Additionally, Joe is a Certified Software Tester (CSTE).

Joe is a father of three who loves cooking and trying out new recipes. He also enjoys scuba diving and has an interest in marine biology.

Joe will join the team in the web development office. They will host an open house to welcome him on November 2nd at 4 pm. All employees are invited to welcome Joe and enjoy a drink, finger food and catch up with people from other departments.

We hope to see you there to give Joe a warm welcome and help him learn the ropes.

Director of Quality Assurance